PRIVACY NOTICE - 25th May 2018
line with European General Data Protection Regulations, and as a professional registering
with the Information Commissioner’s Office, I am obliged to share the following
information regarding how your personal data will be protected:
What information do I hold?
psychotherapist in private practice I collect the following personal data:
Name, address, phone, email, date of birth, emergency contact and
I may also
collect sensitive personal data if relevant to your therapy, including:
Ethnic/racial origin, political/religious beliefs,
What I do with your information?
information you give me when we contract to work together is stored securely as
a paper record. Names, email addresses and phone numbers of current clients are
stored securely on my computer, and anonymised phone numbers of current clients
are stored on my telephone. Paper records are stored in a locked cabinet and
computer and phone records are password-protected. Sensitive personal data is
anonymised in my session notes, reflective writing and discussions with my clinical
information – including email addresses on my computer and numbers on my phone
- is destroyed seven years after our work together has come to an end (in accordance
with the terms and conditions of my professional insurance).
phone numbers of current clients are made available to my professional executors
in line with good practice in the profession. One of these executors would
contact you in the event of my death or major incapacity for work with inability
to contact you myself. These details are updated each month.
I will use
your phone number, email or address to contact you regarding appointments and
to reply to you if you make contact with me. I will not share your personal data
or sensitive personal data with a third party without your consent, unless
obliged to by a court of law (in this unlikely event I would always inform you
first) or in case of emergency during a therapy session.
right to gather information
have the right to ask for a copy of the information that I hold about you. I
want to make sure that your personal information is accurate and up to date.
You may ask me to correct or remove information if this is not accurate. To ask
for this information, please write to me or email me (firstname.lastname@example.org)